“Infosys Limited, its subsidiaries, associates and affiliated companies (collectively referred to as “Infosys”, “us”, “we”) are committed to processing your Personal Data in accordance with the privacy laws of your jurisdiction. We hereby notify you the following information about your personal data processing–
1. For all Candidates (except California)
What Personal Data Elements are Collected:
- Mandatory: First name, last name, city, country, state/region/province, zip/postal code, email id, Mobile phone (including country code), home phone (including country code), educational information (including degrees, certificates, and licenses), Work experience (including Company Name, start date, end date, Job title), Resume, skills, notice period required to serve in the current organization (in months), Past employment with Infosys Ltd. or any of its subsidiary companies and if yes- employee number, subjected to any contractual restrictions including non-competition or other obligations that could prevent you from working for Infosys Ltd. or any of its subsidiary companies (including current and prior employer restrictive covenants), are you open to travel and to relocation, desired salary in your next position, how did you hear about us, other relevant training or professional qualifications or work related skills, Ethnic origin, Race, Gender, Veteran Status, Disability Disclosure, Interview feedback from Recruiter and panelist, IP Address.
- Optional data elements: Middle name, Address, Cover letter, web address, work phone, secondary mobile phone, graduation year, Degree Type, GPA, Work Responsibilities at previous company, percentage of travel (if you are open to travel).
- For Shortlisted candidates: Passport details, details pertaining to background checks and PR details including details pertaining to visa/work permit processing as required by Immigration Authorities.
How We Collect Personal Data Elements:
You will choose what types of Personal Data, if any, to submit. Providing this information to Infosys is voluntary. Most of the data that Infosys collects as part of the application process is collected directly from your online application, submitted on Infosys’ talent management system, Kenexa (Link to privacy policy is below) and certain elements maybe collected using cookies. As part of the background check process, Infosys may also collect information about the applicant from third parties with your authorization, including the agency retained by Infosys to conduct background checks and references that you provide.
Why We Collect Personal Data:
We process your Personal Data when it is necessary for the performance of a contract to which you are the party or in order to take steps at your request prior to entering into a contractor based on your consent as per applicable DP Laws. If you do not provide the Personal Data that we need in order to provide our services, we will not be able to provide our services to you. We process your Personal Data in the following circ*mstances:
- To assist in the recruitment, selection and other associated processes.
- To carry out various employer related activities if you are selected to join the organization.
- To perform background verification.
- To enable us to ensure that we are compliant with any applicable labor and/or other relevant laws.
- To reach out in case of any future openings that may suit your profile.
- For troubleshooting
Access and Disclosure of Personal Data:
Your Personal Data will be accessible to certain authorized data recipients for the above Processing of Personal data may include but not be limited to the following:
- Internal recipients within Infosys Ltd., its subsidiaries, or affiliates such as Human Resources, Finance, Facilities, Immigration, Travel, Project Delivery Units, Infosys IT (IS, Computers and Communications Division/TIG), Hiring Mangers, Units/Org Leadership.
- Infosys authorized service providers or vendors who provide services to Infosys.
- Government Bodies including statutory, regulatory authorities, law-enforcement agencies (where applicable).
- Auditors (internal/external) as applicable.
- Infosys’ Clients (where applicable) based contractual obligations.
- Any other parties expressly or impliedly authorized by you for receiving such disclosures.
Your Rights (as per applicable DP Laws):
You are entitled to exercise you rights as per applicable DP Laws by you sending an email to privacy@infosys.com.
Data transfer (International):
- For Non-EU/EEA/UK candidates: - If necessary, for the above stated purpose, the Personal Data listed above may be transferred to Infosys offices located in India, to our authorized vendor’s severs located in Germany (where applicable) and US, to our auditors, where applicable and to our clients (where applicable, as per contractual obligation). We have taken the necessary steps to ensure confidentiality and security of the transferred data. Your personal data is transferred outside your jurisdiction based on your consent/ DTA/ SCC, where applicable (based on applicable DP Laws).
- For EU/EEA, UK candidates: - The Personal Data listed above may be transferred to countries located outside the mentioned jurisdiction, i.e., to Infosys office located in India, to our authorized vendor’s severs located in Germany (where applicable) and US, to our auditors, where applicable and to our clients (where applicable, as per contractual obligation). We have taken the necessary steps to ensure confidentiality and security of the transferred data. We have in particular implemented the following safeguards: Standard Contractual Clauses and the copies can be obtained by writing to privacy@infosys.com.
Data Storage:
Your personal data will reside on Infosys Servers in India, our Client’s Servers (as applicable) and our vendors/ third party service providers’ servers located in USA and Germany.
Data Security:
Infosys adopts reasonable and appropriate security practices and procedures including administrative, physical security, and technical controls in order to safeguard your Personal Data.
Data Retention:
Personal Data will not be retained for a period more than necessary to fulfill the purposes outlined in this Notice unless a longer retention period is required by law or for directly related legitimate business purposes.
Contact your Local Data Protection Authority (as per applicable DP Laws): If you are unhappy with how we safeguard your personal data, you have the right to bring a complaint to your local data protection authority.
Contact your Data Protection Officer: If you have any queries, comments, or requests, please contact our data protection officer,
Srinivas P, Data Protection Officer
Contact address: Data Privacy Office, Infosys Limited, Electronics City, Hosur Road, Bangalore 560 100, India
Phone: +91 80 2852 0261
Email: privacy@infosys.com.
Disclaimer:
- You acknowledge that any personal information that you share about your dependents or other data subjects is shared by you only after seeking consent from the person to whom the personal data belongs.
- If you want to opt out and do not want Infosys to contact you in future, please send an email to privacy@infosys.com. Emails sent to any other email address may not be considered for honoring opt-out request.
2. For California Candidates
Personal data elements collected/processed:
We may collect and use the following categories of Personal Information about you to manage your employment:
| Category of Personal Information | How we use it |
|---|---|
| Contact information:such as your name, home and work address, personal and work telephone numbers, personal and work email addresses. | We will use this information to identify and contact you |
| Job-related information and qualifications:such as position applied for, previous job roles, work location, education, qualifications, certificates, licenses, salary information, work related skills, work experience and any other information you choose to provide in your resume. | We will use this information to support the job application process, including to evaluate and assess your experience and qualifications, to conduct talent management activities, to communicate with you about your application or the job alerts that you request and to complete the on-boarding process if we offer you a position at match your interests. To reach out in case of any future openings that may suit your profile. |
| National identification information such as Passport details, any visa or other right to work, PR details pertaining to visa/work permit. | We will use this information to determine your eligibility to work and fulfill our obligations to relevant government authorities only once you are selected |
| Details pertaining to Background Checks | We will use this to determine your suitability for certain job roles (to the extent permitted or required by law) and determine your eligibility for certain benefits (such as a company car). |
| Equal opportunities monitoring information:such as your ethnicity, religion, gender, veteran status, disability check. | We will use this to conduct equal opportunity and diversity monitoring where permitted or required by law. |
| IP Address | For troubleshooting purpose. |
Additional Purposes for Using Personal Information
In addition to the uses set forth above, Infosys may use and share the categories of Personal Information identified:
- To comply with applicable legal and regulatory requests and obligations (including investigations)
- To establish or defend legal claims and allegations
- For internal management on status updates between authorized users
- For security or the prevention, detection, or investigation of fraud, suspected or actual illegal activity, violations of company policy or rules, or other misconduct.
- To seek advice from lawyers, auditors, and other professional advisers in even any legal claims and allegations.
No Selling:
We do not sell any Personal Information to any third party and the platform provider is also committed to the same principle.
Sharing Personal Information
Your Personal Data will be accessible to certain authorized data recipients for the above Processing of Personal data may include but not be limited to the following:
- Internal recipients within Infosys Ltd., its subsidiaries, or affiliates such as Human Resources, Finance, Facilities, Immigration, Travel, Project Delivery Units, Infosys IT (IS, Computers and Communications Division/TIG), Hiring Mangers, Units/Org Leadership.
- Infosys authorized service providers or vendors who provide services to Infosys.
- Government Bodies including statutory, regulatory authorities, law-enforcement agencies (where applicable).
- Auditors (internal/external).
- Infosys’ Clients (where applicable) based contractual obligations.
- Any other parties expressly or impliedly authorized by you for receiving such disclosures.
Data Security:
Infosys adopts reasonable and appropriate security practices and procedures including administrative, physical security, and technical controls in order to safeguard your Personal Data.
Data Retention:
Personal Data will not be retained for a period more than necessary to fulfill the purposes outlined in this Notice unless a longer retention period is required by law or for directly related legitimate business purposes
Contact your Local Data Protection Authority (as per applicable DP Laws): If you are unhappy with how we safeguard your personal data, you have the right to bring a complaint to your local data protection authority
Contact your Data Protection Officer: If you have any queries, comments, or requests, please contact our data protection officer,
Srinivas P, Data Protection Officer
Contact address: Data Privacy Office, Infosys Limited, Electronics City, Hosur Road, Bangalore 560 100, India
Phone: +91 80 2852 0261
Email: privacy@infosys.com.
Contact Information:
If you have any questions or comments about this notice, or to request this notice in another format, the ways in which we collect and use your information, you may write to privacy@infosys.com
Changes to Our Privacy Notice
We reserve the right to amend this privacy notice at our discretion and at any time. When we make changes to this privacy notice, we will post the updated notice on the Website and update the notice’s effective date. Your continued use of our Website following the posting of changes constitutes your acceptance of such changes.
Last reviewed Date: Mar 20, 2024
Disclaimer:
You acknowledge that any personal information that you share about your dependents or other data subjects is shared by you only after seeking consent from the person to whom the personal data belongs.
If you want to opt out and do not want Infosys to contact you in future, please send an email to privacy@infosys.com. Emails sent to any other email address may not be considered for honoring opt-out request.
By clicking the below button, you are confirming that you have read this Privacy Notice for the above collection and processing of your personal data by Infosys for the above purposes.
Only for EU/EEA and UK Candidates:
(Not checking this box will mean that your personal data will be retained for a period of 6 months before deletion. This will also not hinder your application and you will still be able to proceed with the application. However, if your profile/contact detail is available on job portals you may still receive emails from us, even after your profile is deleted from our systems after 6 months. Also, allowing Infosys to retain your data for 3 years would mean allowing Infosys to contact you for future opportunities. If you want to opt out in future and do not want Infosys to contact you, please send an email to privacy@infosys.com. Emails sent to any other email address may not be considered for honoring opt-out request)
Additional Privacy Consent (for all Non-EU/EEA/UK Data subjects belonging to jurisdictions where consent is required for cross-border data transfer/data processing as per applicable DP Laws): By Clicking the below button, you also consent to the processing/transferring of your personal data outside your jurisdiction as mentioned in this Privacy Notice for the above purposes.
