Sr. Project Manager Assistant - Construction Administration in Campbell, California, United States (2024)

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Who We Are

With over 3,000 colleagues in six countries sharing knowledge to bring the most advanced solutions to clients, our integrated platform is unmatched and through the power of design we are improving health worldwide.

We are a collaborative, client-centric organization and we recognize that our shared journey depends on prioritizing community wellness and health equity. This understanding helps us bring value, innovation, and leading-edge best practices to visionary clients around the world. Our collaborative and integrated approach has led to Stantec ranking #1 Healthcare Architect/Design Firm by Commercial Construction & Renovation, the #3 Healthcare Architecture/Engineering by Building Design + Construction’s 2020 Giants 400 Report and among the top 10 firms globally working in P3/APD (ENR). In 2020 alone, we completed over 21 million square feet of healthcare projects and to date our practitioners have created and shared thousands of evidence-based design articles.

Transecting the full care continuum, and the full spectrum of planning, architecture and engineering design services, our fully integrated practice and subject matter experts are consistently advancing design for behavioral health, oncology inclusive of particle therapy, children’s care, ambulatory care, senior care, preventative care, academic medical centers, as well as the most acute care settings including field hospitals. We collaborate across buildings to bring best in class innovations from Stantec’s hospitality, workplace, commercial, cultural, and industrial markets—delivering progressive health care environments that improve patient outcomes.

If you are looking to join a remarkable team of passionate, collaborative, and talented designers, this might be the opportunity you’ve been waiting for!

Your Opportunity

This position is to serve in a role as Senior Project Manager Assistant during the construction administration on a significant, hospital replacement project in San Jose, California. The project includes a ground up a six-story, 640,000 sf replacement bed with a program of 303-beds, a 72-room Emergency Department, 10 Operating Room Suite, a Central Utility Plant, a 1,000-stall parking structure, and complex site improvements.

The role requires timely, accurate, and professional project and administrative support to architectural leadership and project management staff in keeping with Stantec's high standards. This role requires to be co-located on the construction site a minimum 3 days per week working in a very collaborative team environment with fellow architects, designers, engineers, contractor, major sub-trades, and the client. The project is scheduled to be complete in 2030.

Upon completion of the project, you will continue to be part of our thriving healthcare practice supporting all aspects of the project process from validation/pre-design through construction administration and close-out within Acute, Sub-Acute, Outpatient, and Clinical Laboratory Healthcare projects. Along with your Project Manager(s), you will support multiple projects at any time, within various phases of design and construction.

Your Key Responsibilities

  • Maintain HCAI login to eServices Portal. Support related tasks including:
  • Process Project Review Plan Review Applications.
  • Assist in development of TIO. Coordinate information provided by Team Members.
  • Process LOA / NSC documents
  • Process Building Permit Applications
  • Process Contractor / DPOR / IOR supplantations.
  • Process Verified Reports.
  • Process Project Close Out Documents.
  • Process ACDs.
  • Maintain NMA logs.
  • Provide Construction Administration support to the Project Team including:
  • Maintain Submittal Logs. Route and track submittals.
  • Maintain RFI Logs. Route and track submittals.
  • Support project communication for the Team.
  • Maintain eBuilder login. Support Project Team including:
  • Process Action Items. Open / Close / Manage Action Items.
  • Route RFIs
  • Route Submittals
  • Assist with Meetings, including set-up via MS Teams, taking meeting minutes and notes, finalizing notes, and distributing meeting minutes.
  • Support general project organization including:
  • Tracking milestones
  • Maintaining project schedules
  • Assist with project invoicing and billing reports.

Your Capabilities and Credentials

  • Professional experience in the architecture/engineering/planning industry is preferred.
  • Strong working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and Teams
  • Working knowledge of Newforma preferred.
  • Familiarity with the 7 typical architectural design phases: Pre-Design, Schematic Design, Design Development, Construction Documents, Permitting, Bidding, Construction Administration.
  • Working knowledge of eBuilder and HCAI eServices Portal preferred.
  • Ability to deftly manipulate data within spreadsheets and database systems.
  • Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.
  • Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.
  • Ability to operate standard office equipment.
  • Strong verbal and written communication skills.
  • Ability to maintain a professional, polished appearance and demeanor.
  • Excellent interpersonal skills.

Education and Experience

  • Associates degree or higher in related field.
  • 5+ years’ experience in a professional office environment or equivalent combination of education and experience.
  • Professional experience in the architecture/engineering/planning/construction industry is preferred.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace

Sr. Project Manager Assistant - Construction Administration in Campbell, California, United States (2024)
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